Elmhurst BOD Meeting January 28, 2019
Attendance – All board members present except Tom Hallinan.
Meeting called to order by Tim Dempsey at 6:15 pm.
Minutes of previous meeting accepted Motion made by Jack Sohns and 2nd by Lou Paciotti.

Treasurer Report - Mike Brozzetti – See balance sheet report for December
A motion to pay off the truck loan on the maintenance pickup truck was made by Mike Cummings and 2nd by Lou Paciotti.  Funds to be paid out will come from the capital fund.

Membership ReportMike Cummings
 A review of the membership compliment was done by the board.  A motion to accept the numbers was made by Jack Sohns and 2nd by Lou Paciotti.  14 new membership applications were received and individually reviewed.  All 14 membership applications were accepted by the board. 

Dan Bracey reported there were no member grievances this month.

Course and Grounds – Lou Paciotti
Superintendent Jim Lanza gave the board an update on the course.  The ash tree on the left side of 12 fairway was dead and was taken down.  Presently the course is iced over.  Mr. Lanza is continuing to cut down ash trees lining the course. 

Entertainment – Mike Cummings
No report at this time.

Dan Bracey reported 44 carts have been picked up for annual service and 22 are back from service.

Club House  Jack Sohns and Tom Ehnot
Jack Sohns and Tom Ehnot reported that the roof over the men’s locker room is leaking bad.  The contractor who performed the work was contacted regarding the leak however they are getting nowhere with the them.  They are trying to come up with a solution.  Jack and Tom will speak with the club’s solicitor regarding the next steps.  The hallway will be wallpapered at the cost of $2,500.00 with the money being taken from the raffle fund.  We are getting an estimate for hot water heaters with an anticipated cost of $10,000.00.
Golf – Doug Nardella
Brian Fruehan handed out the 2019 golf events calendar to the board members.

Kitchen/Bar - Tom Hallinan & Tom Ehnot
No report at this time

By-Laws – Doug Nardella
3 by law changes were proposed
  • Classifications change for women.  Change the by-law for a non- voting member. We will correct the wording with the club soliciter
  • Propose a COLA increase on a yea dues, not to exceed 3%
  • By-law change regarding the number of times a guest may play at ECC in a year.  The change is to make the number of times the discretion of the club pro.
The items proposed above were sent to club solicitor for review

 Long Range Plan – Dan Bracey
Looking for membership ideas for the future

Employee Relations – Tim Hopkins
Employee insurance – see old business/new business

Public Relations – Louis Paciotti
No report at this time.

Old/New Business
The membership special is going well with 14 applications received to date. 
Umbrella Insurance Policy Renewal – The board is seeking three (3) insurance policy proposals for employee insurance.  As of this meeting only one (1) proposal has been received. 
A letter concerning club insurance and board member Cummings was received and read to the BOD by President Dempsey.  The was done as a matter of public record.  The letter sent by Member Karl Kincel.  A response letter was written by the club solicitor and will be sent to Mr. Kincel.  Board member Cummings recused himself from this part of the meeting and all club matters related to insurance.  A budget proposal for next year (2019) was distributed to the BOD for review.
The next board meeting will be held on February 28, 2019 at Dunmore High School at 6:00 pm. 
Motion to adjourn was made by Lou Paciotti  and 2nd by Tim Hopkins.  Meeting adjourned at 8:32 pm.
Dan Bracey